In the bustling hub of a non-profit organization, the relentless inflow of documents can be overwhelming, not to mention time-consuming. The administration burden of managing, storing, and securing sensitive records can often distract you from your core mission:
to make a difference. 

Your daily challenges range from maintaining donor records to handling essential financial documents requiring meticulous attention and secure storage. This is where the need for a reliable partner comes in to lift the weight off your shoulders.

Armstrong Archives is attuned to these very challenges you face daily. As a dependable ally in your journey, we offer streamlined document management and scanning services tailored for non-profits (NPOs). So don’t let administrative tasks bog you down
Reclaim your focus and energy for the most important causes by letting us handle your document management needs with expertise and secure solutions. Connect with us today to discover a hassle-free way to manage your organization’s records efficiently.

Elevate Your NPO and Charity with Efficient Records Management

Quick Access to Files: 

Imagine using fewer hours sifting through heaps of paperwork. A streamlined NPO has a robust records management system ensures you can locate essential files in seconds, not hours, enhancing your efficiency manifold.

Enhanced Data Security: 

Streamlining is not only about speed but also safety. Your NPO can safeguard sensitive data more effectively, permitting access only to authorized individuals, thereby bolstering your organization’s trust and credibility.

Cost-Effective Operations: 

Time is money, even for an NPO. A well-oiled document management system saves both, allowing you to allocate more funds to the cause you champion. It’s a financially savvy move that promises long-term benefits.

Data-Driven Decisions:

Leverage the power of accurate, real-time data to make informed decisions that drive your mission forward. A streamlined NPO is poised for growth, making impactful strides with data-backed insights.

Records Storage for Non-Profits

When running a nonprofit or charity, you need to keep your expenditures down in order to maximize the funds applied toward your cause. Budgets tend to be very tight because of this, which is why offsite records storage can be so useful. Rather than spending your limited revenue on square footage for paper files, you can instead keep them in an offsite document storage facility. This tends to run at lower prices than renting additional office space, and it can improve security as well.

Document Scanning

Document scanning is another way to streamline document management. You get the benefits of cutting down on physical storage requirements while also increasing the efficiency of document filing and retrieval. Instead of spending time sifting through massive filing cabinets for a piece of information, you can search for it on an indexed database using an electronic document management system. This keeps operational costs down as your time is spent more efficiently.

If you keep your documents in physical format offsite, Armstrong Archives can also provide scanning on demand for those files you need at a moment’s notice.

Secure Destruction

As documents become outdated, it’s important to make sure they are disposed of properly. Secure document destruction helps you by keeping sensitive data confidential. If for no other reason, this is vital to preserving your reputation as a nonprofit since your humanitarian efforts are dependent upon people finding you trustworthy. A single data breach would spell catastrophe, one which very few organizations can recover from.

Armstrong Archives can provide you with all of these solutions and more, including consultation and logistics services. For more information about the document management solutions we provide to nonprofits, contact us today.

Find a Non-Profit Organization (NPO) Document Management Partner Near You

Expert Guidance: Partner with experts who provide cutting-edge technology and work with you to craft strategies that align with your charity’s unique needs and goals.

Customized Solutions: Every NPO is different. Find a partner who understands this and is ready to offer solutions tailor-made to suit your organization, helping you transition smoothly into a digitized era.

Focus on Your Mission: With a reliable document management partner, you can redirect your energies where needed the most – furthering your mission. Let the experts handle your document management while you concentrate on making a real difference in your community.

Local Expertise: A partner nearby means you have access to local expertise that understands the nuances of your community. Take the first step today to transform your organization into a more potent, efficient entity ready to make a lasting impact.

Sherri Taylor

Posted By: Sherri Taylor – President/Managing Partner

Sherri Taylor is the Managing Partner and President of Armstrong Archives, one of the largest independent records and information management companies in the Dallas/Ft Worth area.

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