Non-Profit Document Management Solutions
Nonprofit organizations handle numerous documents each day, and it’s important to manage them all in a way that supports both office efficiency as well as security. There are many cost-effective ways to do this, many of which are handled through third-party services such as Armstrong Archives.
When running a nonprofit, you need to keep your expenditures down in order to maximize the funds applied toward your cause. Budgets tend to be very tight because of this, which is why offsite records storage can be so useful. Rather than spending your limited revenue on square footage for paper files, you can instead keep them in an offsite document storage facility. This tends to run at lower prices than renting additional office space, and it can improve security as well.
Document scanning is another way to streamline document management. You get the benefits of cutting down on physical storage requirements while also increasing the efficiency of document filing and retrieval. Instead of spending time sifting through massive filing cabinets for a piece of information, you can instead search for it on an indexed database. This keeps operational costs down as your time is spent more efficiently.
If you keep your documents in physical format offsite, Armstrong Archives can also provide scanning on demand for those files you need at a moment’s notice.
As documents become outdated, it’s important to make sure they are disposed of properly. Secure document destruction helps you by keeping sensitive data confidential. If for no other reason, this is vital to preserving your reputation as a nonprofit since your humanitarian efforts are dependent upon people finding you trustworthy. A single data breach would spell catastrophe, one which very few organizations can recover from.
Armstrong Archives can provide you with all of these solutions and more, including consultation and logistics services. For more information about the document management solutions we provide to nonprofits, contact us today.
Posted By: Sherri Taylor – President/Managing Partner
Sherri Taylor is the Managing Partner and President of Armstrong Archives, one of the largest independent records and information management companies in the Dallas/Ft Worth area.