Document Scanning & Storage in Dallas
Document scanning can help your records management in a number of ways. Though computers are a mainstay at most companies, studies show 80 percent of all business information is still paper based. Armstrong Archives can help you bring new efficiency to your operations by converting hard-copy files to images with our document scanning services.
Rather than digging through mounds of paper when you need information, our document imaging service gives you anytime, anywhere access to your most critical business data. Whether you’re right here in Dallas-Fort Worth or on the other side of the globe, you’ll be able to radically improve response times and to reap the efficiencies of electronic records – without having to invest in a costly new infrastructure.
Our Document Imaging & Storage Solutions
The Armstrong Archives team offers a variety of document imaging and storage solutions.
Service Bureau Solution
Our team is available to handle all aspects of your document scanning, including picking up documents from your office, scanning and indexing them, and storing them in our highly secure data center for ready access. You’ll be able to retrieve images readily over the Web; we can then save them to CD or DVD for your use.
Scan on Demand Solution
If you store hard copies of important business records with Armstrong Archives, we can scan documents on demand as you need them. Once images are in electronic form, we provide Web access, or save them to a CD, DVD, or Flash drive.
No matter which solution you choose, images stored on our premises are housed in our SAS 70 Type II audited data center. For maximum protection we mirror scan images to provide an additional level of security. Each file is easily traceable for compliance with Sarbanes Oxley, HIPPA and other government regulations governing the privacy and protection of information.
The Armstrong Archives Document Scanning Services Advantage
- Flexible options to meet your needs and your budget
- Scanning and retrieval available from your desktop
- Built-in redundancy
- On-demand access
- Multiple output options (Internet, intranet, CD, DVD, flash drive.)
- SAS 70 Type II audited
- Compliant with state and federal regulations governing information protection
Why Use Document Imaging?
The benefits of document scanning and imaging are incredible, and can completely change the way your business is run. It does not matter how big your business is or in which industry you work. Businesses can benefit from making the change from paper documents to utilizing document scanning. There are times when scanning documents is cost efficient, but other times when the cost outweighs the benefits. Armstrong Archives can help you make that determination.
Professional Document Scanning:
Medical offices are the first business that comes to mind when thinking about converting to electronic documents. Doctors have a lot of paperwork to manage. Patients need to be checked in which requires a lot of paper from the beginning. Then, every time a patient is seen, his or her chart needs to be updated, starting with vitals, which means more paper. Following a chart like this can be extremely difficult for the doctor. Imagine if a doctor committed an error simply because the hard copy chart had something wrong or your doctor had looked at the wrong page, or an assistant pulled the wrong chart completely! Document scanning can make this a thing of the past.
The great thing about electronic document management is that everyone has access to the document. Since more than one computer can access it, a person does not have to wait for someone to finish with the report or make a costly copy to be productive. In the medical office this means that as when the document is imaged, a doctor can examine the patient with it at the same time the office worker makes sure everything is filled out correctly. And since there is no more need to file the hard copy, that office has more room for things like medicinal and material storage, examination rooms, and even room for another doctor in the office. All of this and so much more is possible with simple electronic document management that we refer to as document scanning. Think about changing the way you do business today.
Scanning Benefits for Business
Document scanning ensures businesses remain HIPAA compliant, as scanned files ensure your customers’ confidential information is backed-up, and safe from becoming lost or stolen. Paper records are more challenging to manage and can be misplaced, while document scanning software provides an easy, digitized means of record keeping that increases the security of your documents.
Document scanning frees up time for your employees, allowing them to attend to productive business duties, rather than spending countless hours searching for documents. When documents are scanned, these electronic files can be obtained immediately and if required, shared or distributed both internally and externally. Document scanning offers a convenient solution for viewing, printing, and organizing.
Simply filing old documents away when no longer needed does not necessarily provide your company and customers with the security needed. Filing paper in-house often leads to disorganization, which can lead to major problems for businesses. Papers that should be secure but instead land in the trash are open to public access. Data within incorrectly stored files is at risk. This data could be misplaced, lost due to physical damage (fire, flood), or missed due to fraudulent activity. Any of these scenarios spell trouble for your business. Document scanning and storage provides reliable security and easy access.
Often, customers need to retrieve their records on short notice; document scanning allows us to retrieve any file for you in a matter of seconds! No more waiting for someone to go to the file room and sort through mounds of documents and files. Document scanning provides businesses instant access to the data they require for increased productivity and customer service. It’s truly a win-win situation for both your company and your customers.
Armstrong Archives offers scanning services across the D/FW Metroplex and all surrounding areas. Even if you are not in the Dallas or Fort Worth, Texas, Metroplex area, we can help you with document scanning and storage. Call us today for more information about our scanning and physical archiving in North Texas!
Document scanning and storage can change the way you manage your business by adding efficiency and long term cost savings. No matter the size or type of your business, Armstrong Archives can upload your documents to our secure repository server or any other media you request.
Access your scanned documents online in an easy to use system. Our online document access system gives you full control over your scanned images. You’ll have the ability to redact, delete, and set a date for expiration. All images are stored off-site in a SAS70 data center.
PDF with OCR (Optical Character Recognition)
Searchable .pdf files are a must when it comes to scanned documents. Our system allows us to OCR all of your documents quickly and easily into .pdf format. Have a bulk number of .pdf files that you need OCR’d? We can do that as well.
Occasionally the need arises where you need a document ASAP and it just happens to be in one of the boxes in our queue to be scanned. We’ll find the document, move it to next in line, scan it, and send it to you at no added cost.
We deal with many custom projects in our scanning department. Please, let us know your needs so we can accommodate them. Everyone wants to have their project’s output to be exactly how they want it. If you are unsure of how you want to set up your project, we offer consulting on how we think you will get the best out of your scanning project. We want to make sure you’re 100% happy with our efforts.
Compliance and Simple Management
Document scanning assists businesses in remaining HIPAA compliant, as scanned files ensure your customers’ confidential information is backed-up, and safe from becoming lost or stolen. Hard copies are more challenging to manage, while document scanning software provides a digitized means of record keeping, increasing the security of your documents. Paper records are more difficult to manage and therefore are often misplaced, while document management software is an easy solution that is secure.
Turning to document scanning frees up time for your employees so they can attend to productive business duties, rather than spending countless hours searching for documents. When documents are scanned, these electronic files can be obtained immediately and if required, shared or distributed both internally and externally. Document scanning offers a convenient solution for viewing, printing, and organizing.
Security and Disaster Recovery
Simply filing old documents away when no longer needed, does not provide your company and customers with the security needed. Filing paper in-house often leads to disorganization which can develop into major issues for businesses. If files are found stored incorrectly, or papers become missing because of an employee who acts negligent, your business could be at risk of a data breach or identity theft case. Papers that should be secure but instead land in the trash are open for public accessibility. Document scanning will supply reliable security and tracking capabilities designed for easy monitoring of information. Most importantly, if fallen victim to a natural disaster, documents previously scanned are protected from the possibility of data loss.
Quality Customer Service
Often customers will require information with little notice; document scanning allows you to retrieve any file in a matter of seconds! Suddenly your customers no longer have to wait impatiently for adequate service, as document scanning reduces response time exponentially. Document scanning provides businesses instant access to the data they require for increased productivity and customer service. It’s truly a win-win situation for both your company and your customers.
Armstrong Archives offers scanning services across the D/FW Metroplex and all surrounding areas. Are not in the Dallas or Fort Worth, TX Metroplex area? We have just extended our scanning service area and can still collect and scan your records. Call us today for more information about our scanning and physical archiving near Carrollton, TX!
The benefits of document scanning can make a huge impact with the ability to completely change the way you manage your business by adding efficiency and long term cost savings. Size or industry does not matter when it comes to our services, including chart storage in Plano, TX. Armstrong Archives provides scanning and document shredding in our Dallas, TX Metroplex location, and we’ll upload your documents to our secure repository server or any other media you request.