Medical Document Storage Solutions
Secure and Efficient Medical Records Storage Solutions
Medical records storage is a headache for physicians and other healthcare providers. Over time, medical records grow quite large and require an immense amount of physical storage space. That’s why most medical professionals choose a medical records storage solution like Armstrong Archives to safely store their files when they are no longer needed at the office. Medical records and charts, imaging, and other important materials are stored safely in our HIPAA compliant facility protected by 24-hour security, and they are available to you quickly when you need them. When you choose Armstrong Archives for medical records storage, you free up valuable space at the office without forfeiting the access you need. Most doctor’s offices run on paper. Patient information forms, medical history records, insurance documents, surveys, legal forms, and so forth must all be carefully maintained and protected.
However, storing that much paper in your office can get expensive, and it may even be impossible for smaller practices. This is one reason why Armstrong Archives offers medical records storage to healthcare providers throughout the Dallas-Fort Worth area.
HIPAA-Compliant Medical Records Storage Services in Dallas
While many medical practices are moving from paper toward electronic documents, most still have vast quantities of old documents to store. Keeping those records confidential is a top priority. At the same time, HIPAA requires that documents with personal health information (PHI) be made available to patients.
Secure Document Storage
Armstrong Archives’ medical records storage services give healthcare providers an easy way to maintain their physical files without taking up excess office space. Our specially designed storage facilities are built to keep medical records safe while also allowing for quick access when you need them. We even provide storage for retired doctors that need document and storage after retirement.
Quick & Easy Access
If you need to access a document, you have a number of options, including:
- Our comfortable viewing room
- Expedited document delivery to your office
- Scan on demand
- Online access
Our indexing services allow for quick access to files stored in our facility, making information easy to retrieve, scan, and view when you need it.
In some cases, it may be worthwhile to use our medical records scanning services to convert all of your files to digital format. The digitized files can then be delivered to you on a disc or flash drive, or sent via the web.
Advantages of Medical Records Storage
Our medical records storage services provide hospitals and private practices with numerous advantages, including the following.
Lower Office Space Requirements
Storing medical documents offsite allows you to make more efficient use of your office space. You’re able to devote more square footage toward serving your patients.
Quicker File Access
Our indexing and scan-on-demand services make it easy to access files right when you need them. In addition, if you decide to scan and index all of your medical records, you’ll be able to quickly find them electronically using your office computers. Either way, you’ll spend less time rifling through filing cabinets.
Simpler Security & Compliance
In-house filing cabinets need to be constantly monitored, and access control can be difficult. By storing your medical records in our secure offsite facility, the burdens of security and compliance become much lighter for your office.
Additional Services
On top of medical records storage, we provide:
- File folder indexing
- Effective records management
- Online access
- On-demand scanning
- Viewing room
- Quick document delivery
Armstrong Archive’s FAQs
What makes Armstrong Archives’ medical records storage HIPAA compliant?
Our medical records storage facility is protected with 24-hour security to ensure the confidentiality of personal health information (PHI). Additionally, our processes and storage systems are designed to meet HIPAA requirements, which mandate that documents containing PHI be securely stored but also available to patients when needed.
Can Armstrong Archives provide quick access to stored medical records when needed?
Yes, we offer several options for quick and easy access to your medical records including a comfortable viewing room, expedited document delivery, scan-on-demand services, and online access. Our indexing services ensure that you can retrieve, scan, and view your files quickly and efficiently whenever the need arises.
Are there any advantages to using offsite medical records storage for healthcare providers?
Offsite medical records storage offers numerous advantages. It lowers office space requirements, allowing more room for patient care, provides quicker file access through indexing and scan-on-demand services, and simplifies the challenges of security and compliance with secure offsite storage, thus alleviating the monitoring burden for healthcare providers.
Do I have the option to digitize my physical medical records with Armstrong Archives?
Yes, Armstrong Archives offers medical records scanning services which can help convert your physical files into a digital format. The digitized files can be delivered on a disc, flash drive, or sent via the web, making it easier to quickly find and use them electronically within your office systems.
Contact Us for Medical Records Scanning & Storage
Ultimately, the benefits offered by our medical records storage services allow you to spend more of your time and effort helping your patients. Contact Armstrong Archives to learn more about how our services can help your healthcare practice.
