Sarbanes-Oxley Act and Record Retention Best Practices

The Sarbanes-Oxley Act (SOX) is a law passed in 2002 that sets forth standards for the recording and reporting of financial activities. A key part of that law involves record retention. Businesses must retain their records for set periods of time (and in some cases permanently, depending on the type of record) in order Learn more

Construction Industry Document Storage

The construction industry has many concerns to deal with every day—scheduling, zoning, safety, and materials, just to name a few. What many companies and contractors don’t usually think about is document management. When it comes to the demands of building structures of brick, mortar, wood, concrete, and steel, it may be easy to dismiss Learn more

Document Storage for the Energy Industry

If you work in the energy industry, it comes as no surprise that it’s one of the most heavily regulated. To comply with government regulations, an energy company might have tens of thousands of documents that need to be physically stored, scanned or destroyed. While it’s always important to keep digital backups, there are Learn more

HIPAA Compliant Records Storage and Destruction

The Health Insurance Portability and Accountability Act (HIPAA) created standards for the storage and disposal of protected health information (PHI). Healthcare providers and businesses must comply with the HIPAA not only to obey the law and protect confidential patient information, but also to costly fines and lawsuits. Here, we review guidelines to follow to Learn more

Offsite File Storage for Financial Institutions

Banks and credit unions have various challenges when it comes to document management. Offsite file storage can help alleviate those challenges, especially when it comes to security, improving workflow, and maintaining regulatory compliance. Document Security Banks, credit unions, and other financial institutions handle many documents each day, many of which deal with sensitive financial Learn more

Tips for Choosing the Right Records Management Service

Quality records management is a necessity for many business owners, and it can be difficult to know which vendors are the right fit for your business. It is important to understand that not all records management services are the same. Several elements may affect the quality and delivery of records management. Here are some Learn more

Top Considerations for Document Management

Top Considerations for Document Management Records management is a major concern for virtually any company, but different industries face different regulatory requirements concerning document management and recordkeeping. Depending on the industry, size of the business, turnaround expectations of customers, and level of digitalization, a company’s records management strategy will vary. Armstrong Archives, LLC regularly Learn more

FERPA and Student Record Storage

Do you know your rights under federal law as a student or as the parent of a student with protected student records? Which organizations have you authorized to handle your protected records? If those organizations are not in compliance with federal laws, your records could be mishandled, altered, stolen, or otherwise compromised. Student records Learn more

Tips for Becoming a Paperless Law Office

Law offices everywhere generate a huge amount of paper. As professionals in office spaces look to find greener, more environmentally friendly methods of operating, it should come as no surprise that many lawyers have begun creating paperless law offices. Even if you have decided to go paperless, however, it can be difficult to determine Learn more

Records Storage Requirements for Utility Companies

Utility companies have a large burden when it comes to records management.  These companies manage large volumes of sensitive data and must do so while maintaining compliance with numerous federal regulations.  For example, the North American Reliability Corporation’s Critical Infrastructure Protection standards impose numerous requirements on utility companies in terms of both physical and Learn more

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