Document Scanning

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Medical Records Retention Best Practices

Texas physicians must retain medical records in accordance with the requirements of Texas Medical Board Rule 165.1(b). This rule requires that physicians keep: Medical records for each patient for at least seven years from the most recent date of treatment. Medical records of patients who were younger than 18 at their most recent visit for Learn more

Off-Site Storage for Insurance Companies

Your insurance company has been collecting and storing consumer data for as long as it’s been in business. That information is vital to your everyday operation, and it’s vulnerable to security breech. A breech could cause legal issues, lost customers, and diminished profits. Many companies look to off-site storage for an affordable, secure solution. What Learn more

Do We Need a Document Retention Policy?

A document retention policy (DRP), is a policy that informs the way your business maintains, retains, and discards documents. It outlines how long certain documents should be kept, how they should be protected, and the manner in which they should be destroyed once they are no longer needed. There are a number of reasons Learn more

Document Storage for the Energy Industry

If you work in the energy industry, it comes as no surprise that it’s one of the most heavily regulated. To comply with government regulations, an energy company might have tens of thousands of documents that need to be physically stored, scanned or destroyed. While it’s always important to keep digital backups, there are Learn more

Cloud Document Storage & Access

More than ever, companies are moving into online solutions for every aspect of their business. Documents are often stored in cloud databases for the purpose of easing access and streamlining security, making the task of managing company records far simpler and less cost intensive. At Armstrong Archives, we provide prompt online access to stored Learn more

2018-01-19T14:55:05+00:00 October 16th, 2017|Document Scanning|

Document Conversion Services

Businesses in the 21st century are relying less and less on paper and are becoming more fully digitized. For example: We advertise online; We send project information and communications via emails; and We store vast collections of information in the cloud. In many companies, records management has become completely digitized, with paper documents being Learn more

2018-01-19T14:57:32+00:00 September 28th, 2017|Document Scanning|

Construction Industry Document Storage

The construction industry has many concerns to deal with every day—scheduling, zoning, safety, and materials, just to name a few. What many companies and contractors don’t usually think about is document management. When it comes to the demands of building structures of brick, mortar, wood, concrete, and steel, it may be easy to dismiss Learn more

2018-01-19T14:58:30+00:00 September 14th, 2017|Document Consulting, Document Scanning, Records Storage|

FACTA Compliant Document Destruction

If you handle consumer information in any way, you are subject to Fair and Accurate Credit Transactions Act of 2003 (FACTA).  This act was created as an amendment to the Fair Credit Reporting Act (FCRA) to set forth provisions intended to protect consumers from identity theft.  The amendment sets forth requirements for the safeguarding Learn more

Sarbanes-Oxley Act and Record Retention Best Practices

The Sarbanes-Oxley Act (SOX) is a law passed in 2002 that sets forth standards for the recording and reporting of financial activities. A key part of that law involves record retention. Businesses must retain their records for set periods of time (and in some cases permanently, depending on the type of record) in order Learn more

Common Mistakes in Document Management

Does your organization have a strong system in place to manage documents? Failing to properly manage sensitive documents can expose a business to unnecessary risk that can have serious and lasting negative consequences. If you’re wondering whether your records storage system is up to par, review the following common mistakes in document management to Learn more

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