Government Document Storage
For any government, whether federal, state, city, or county, the safe and secure storage of official documents is a top priority. Armstrong Archives is pleased to offer our government records management services to organizations in and around the North Texas area.
Benefits of Using Armstrong Archives Government Records Management
There are several benefits of using our government document storage services. They include:
- Storing documents in our facilities frees office space and staff, which makes it more economical in the long run.
- Our state-of-the-art records management system allows us to easily and efficiently manage your document inventory and give you online access to your documents.
- Since no unauthorized person is allowed entry into our storage facilities, documents stored in our facilities are safe from prying eyes.
- We offer great archival storage conditions for old and rarely used documents.
Armstrong Archives offers a wide range of government document storage services that include the following:
- Records management: We use a state-of-the-art records management system for systematic and efficient control of the indexing, storage, retrieval, and disposal of documents and other items.
- Document scanning: We can convert your paper documents into digital files using our high-tech scanner.
- Barcode tracking: We use a barcode system to efficiently manage your document inventory.
- Document shredding: We destroy sensitive documents using a document shredder.
- Safe data destruction: We use the latest data destruction technology to safely and irreversibly destroy data stored on hard disks, tapes, and other electronic storage media.
- Recycling services: We will recycle your unwanted paper and storage media.
- Scan on demand: We will scan parts of a document as and when you need them.
- Copy and fax services: We will photocopy and fax your documents on demand.
- Online access to scanned documents: You can access your scanned documents using the Internet in PDF and other formats.
- Retrievals: We can retrieve a specific file for you and deliver it to you upon request.
- File storage: Files are securely stored in bar coded boxes.
- Indexing: We index our databases to expedite the retrieval process.
- Tape rotation: We can back up data to one or more tapes in such a way it minimizes the number of storage media used.
- File viewing: We have a well-furnished air-conditioned viewing room for our customers to view their files comfortably.
- 24/7 online access to inventory: You can access your document inventory using the Internet at any time of the day or night.
- Pickup and delivery: We pick up the documents to be stored from your office and deliver the documents to you when you need them.
- Two-hour, same-day or next- day service: We deliver urgently needed documents within two hours if requested by 2 pm, or by next day.
- State-of-the-art warehouse: Our warehouse has all the latest features and facilities.
- 24/7 security: Our storage facilities are protected by a security system.
- Fire protection: Our facilities are fully protected by sprinklers to minimize fire damage.
- Litigation support: We provide legal support to recover the damages in case of the damage, loss or theft of your documents.
- Excellent customer service: Our customer service staff members are polite, friendly, helpful, and ready to be of assistance at any time.
We have been an off-site document storage, records management, and document management services in the Dallas area for more than three decades. We are committed to providing our customers the highest standard of document storage and management solutions. Call us at (972) 242-7179 to schedule a visit or learn more.