Understanding Federated Searches

Federated search refers to a type of information retrieval system that allows a user to simultaneously search multiple resources. After making a single query, a federated search gathers results from multiple engines that participate in the federation. Unlike distributed search, federated searches require centralized coordination of searchable resources. The following will take a brief look Learn more

2019-06-12T16:21:22-05:00June 12th, 2019|Document Storage, Records Storage Dallas|

Why Off-Site Document Storage in Better than On-Site

To avoid complications and streamline business operations, companies must come up with a number of different policies including a strategy for document storage. This plan should address a number of key issues including what documents will be retained, how long the documents will be held, and where and how the documents will be stored. Typically, Learn more

Deciding Which Records to Store and Which to Destroy

Many business owners find it difficult to decide which records to store and which to destroy.  Many hesitate to destroy documents out of regulatory compliance concerns. When this is the case, the result is a lot more files on hand than are actually needed. After months or years of this practice, companies end up with Learn more

The Advantage of Professional Document Scanning

Every business owner will eventually confront the need to maintain a filing system to ensure his or her company operates effectively. The process of creating this filing system will be unique to each company but will likely involve an element of physical paper file storage and technology-enabled digital file storage. In order to maximize access Learn more

Common File Storage Mistakes

Organizing and storing documents is not easy and it is common to encounter a number of obstacles throughout the process. Fortunately, many common errors can be avoided through careful planning. The following will discuss some of the most effective strategies that companies can implement to streamline their file storage processes.  Pick the Best Boxes Possible Learn more

Commonly Overlooked Data That Should be Destroyed

The destruction of documents is an important element of the records management system of any business. In addition to reducing the sheer number of physical files that must be stored as well as the associated costs, routinely destroying documents reduces a company’s risk of liability from a privacy breach. When it comes to personal records, Learn more

Tips for Reducing Costs with Records Management

Although some business owners are not aware of it, virtually all businesses engage in some type of record management. Even if you send emails or save written letters, you are processing documents. While record management is a necessity across industries, it is not without its share of obstacles. One of the largest barriers to record Learn more

2019-03-26T16:52:03-05:00March 15th, 2019|Data Security, Document Storage|

Document Storage and Retention Guidelines for Large Businesses

Improperly stored documents can create a number of serious obstacles for any company. Proper records management, however, can be particularly challenging for large businesses that have a substantial amount of records. Unfortunately, some businesses regard document management as an afterthought. Consequently, things like data loss or deletion are known to occur. By following some key Learn more

2019-02-15T14:09:01-05:00February 28th, 2019|Data Security, Document Storage|

Records Storage Requirements for Utility Companies

Utility companies have a large burden when it comes to records management.  These companies manage large volumes of sensitive data and must do so while maintaining compliance with numerous federal regulations.  For example, the North American Reliability Corporation’s Critical Infrastructure Protection standards impose numerous requirements on utility companies in terms of both physical and cyber Learn more

Creating a Records Management System

Is your office loaded with file cabinets and documents? Do you find yourself searching for hours before you find the document you’re looking for?  Don’t feel alone. Many organizations struggle with file and document management. But on-site paper document storage consumes an inordinate amount of time, space, and other company resources.  Making the switch to Learn more

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