Commonly Overlooked Data That Should be Destroyed

The destruction of documents is an important element of the records management system of any business. In addition to reducing the sheer number of physical files that must be stored as well as the associated costs, routinely destroying documents reduces a company’s risk of liability from a privacy breach. When it comes to personal records, Learn more

Tips for Reducing Costs with Records Management

Although some business owners are not aware of it, virtually all businesses engage in some type of record management. Even if you send emails or save written letters, you are processing documents. While record management is a necessity across industries, it is not without its share of obstacles. One of the largest barriers to record Learn more

2019-03-26T16:52:03-05:00March 15th, 2019|Data Security, Document Storage|

Document Storage and Retention Guidelines for Large Businesses

Improperly stored documents can create a number of serious obstacles for any company. Proper records management, however, can be particularly challenging for large businesses that have a substantial amount of records. Unfortunately, some businesses regard document management as an afterthought. Consequently, things like data loss or deletion are known to occur. By following some key Learn more

2019-02-15T14:09:01-05:00February 28th, 2019|Data Security, Document Storage|

Records Storage Requirements for Utility Companies

Utility companies have a large burden when it comes to records management.  These companies manage large volumes of sensitive data and must do so while maintaining compliance with numerous federal regulations.  For example, the North American Reliability Corporation’s Critical Infrastructure Protection standards impose numerous requirements on utility companies in terms of both physical and cyber Learn more

Creating a Records Management System

Is your office loaded with file cabinets and documents? Do you find yourself searching for hours before you find the document you’re looking for?  Don’t feel alone. Many organizations struggle with file and document management. But on-site paper document storage consumes an inordinate amount of time, space, and other company resources.  Making the switch to Learn more

Offsite Document Storage for Texas Lawyers and Law Firms

As a lawyer, you know how much paper your firm produces on a daily basis. You use paper to record important information, but you cannot dispose of this material in a haphazard manner. In fact, certain original documents must be kept for a minimum length of time per Texas Bar Association rules. But file retention Learn more

Deciding Which Paper Files to Keep, Which to Scan, Which to Shred

If you’re in the business of sorting through piles of paper files, you may wonder how to distinguish between files you should keep, files you should scan, and files you should shred. Archival and records data are subject to rules that govern how you access and store this data, but these rules aren’t always clear Learn more

Business Identity Theft: Are You at Risk?

Identity theft is nothing new, but it’s become a more compelling concern in the digital age. As hackers become savvier, they’re discovering that business identity theft can be far more lucrative than taking a consumer’s personal information. For example, a theft at JPMorgan Chase led not only to the theft of 76 million households, but Learn more