No matter how big or small your business may be, and regardless of your industry, the benefits of document scanning are incredible and can completely change the way you run your business. Storing your documents electronically can be the difference between staying open and closing your doors forever. Every business can benefit from making the switch to document scanning and reducing their paper consumption. Here are a few of the reasons why:
Compliance and Management
A document scanning service, such as those provided by Armstrong Archives, assists in ensuring that your business remains HIPAA compliant by making sure your customers’ confidential information is backed-up and safe from being lost or stolen. Physical copies of data can be difficult to manage because of volume; with document scanning, you have a digitized means of record keeping, which increases the security of your documents. While paper records can easily be misplaced, document management software guarantees that information is easy for you to find, and easy to secure.
Utilizing a document scanning service frees up time for your employees so that they can spend more time doing what they were hired to do, rather than spending numerous hours searching for specific documents. When your business documents are scanned, they are made available immediately and can be shared or distributed both internally and externally. Additionally, you can have multiple people working with the same document, decreasing the amount of time spent waiting to access certain information.
Filing your old unneeded documents does not provide your customers with the security they need. In-house paper filing more often than not, leads to disorganization which can have serious consequences for a business. If discovered that documents are stored incorrectly or if they go missing entirely due to acts of negligence, your business could be at risk of a data breach. Papers that end up in your trash are free to the public to take if anyone so wishes. Document scanning provides reliable security and tracking capabilities designed to make monitoring your valuable information easy.
More importantly, if your business falls victim to a natural disaster such as a tornado, earthquake, or flood, or maybe even an accidental fire, you can rest assured that your scanned documents will be safe even if your physical copies are completely destroyed.
Quality Customer Service
It isn’t uncommon for a client to require information with very little notice. Document scanning allows you to retrieve any of your files within a matter of seconds! Rather than having to wait patiently for your service, document scanning reduces response times exponentially. It really is a win-win situation for both your business and your customers.
Document scanning is guaranteed to be a valuable asset to your business. If you would like more information about the document scanning services provided by Armstrong Archives, please do not hesitate to contact our Dallas office at 972-635-0983. We are more than happy to be of assistance!
Posted By: Sherri Taylor – President/Managing Partner
Sherri Taylor is the Managing Partner and President of Armstrong Archives, one of the largest independent records and information management companies in the Dallas/Ft Worth area.