When disasters such as fires, hurricanes, or tornadoes hit, it’s important to be prepared. Disaster recovery is a manifold process that incorporates all aspects of your company. There are a few items in particular that you’ll need to account for when putting together a disaster recovery plan for your business.
Through all stages of a disaster, communication is key. Employee and client information should be kept up to date and secure with backup files in safe storage. In addition, backup modes of communication will facilitate the recovery process massively. In the course of a disaster and in the days following, having a solid communication plan will help you get back on your feet quickly.
Plans should be made for where equipment needs to be moved to keep it protected in the event of a disaster. In the event of storms such as hurricanes, expensive equipment should be kept wrapped in waterproof plastic and stored in a building without windows. To protect it from fire, a fire suppression system that distributes a clean agent should be used to prevent items from being ruined by flames and smoke without resulting in collateral water damage.
Data and Records
Your servers, digital storage devices, and paper filing systems are all susceptible to loss in a disaster, and the data they contain is irreplaceable. These files should be backed up offsite in a way that is completely secure while also allowing ready access when they are needed.
The simplest and most effective way to keep digital and physical records safe is with a records management company. They can store paper documents in their own secure facilities, scan them on demand, and provide easy, reliable access to data whenever necessary. They also provide digital access to records through document scanning services, making it far more efficient to keep important data secure.
Records management providers such as Armstrong Archives are a key component of any disaster recovery plan. For more information on how we keep your data safe, contact us today.
Posted By: Sherri Taylor – President/Managing Partner
Sherri Taylor is the Managing Partner and President of Armstrong Archives, one of the largest independent records and information management companies in the Dallas/Ft Worth area.