Digital document scanning services provide many benefits to companies, especially when used in conjunction with offsite storage. Here, we’ll go over the value that digital document scanning can provide for your organization.
One of the greatest benefits digital document scanning offers a company is increased efficiency. After documents are converted into a digital format, they can then be placed into an electronic database. Your digital documents are organized by their contents and an index is created. Retrieving digital documents then becomes as simple as typing in a few keywords and pulling up the desired document on a computer.
This greatly reduces the time your staff must spend sifting through physical files to find and retrieve a document, allowing them to be more productive at work. Your employees can focus on what they do best, allowing your business to focus on revenue producing activities rather than keeping track of files.
Your company will also benefit from the space you save by having your digital documents stored electronically rather than in filing cabinets. You’ll have more space in the office, so you will be able to make increases to personnel or equipment without needing to lease extra office space or change locations.
Additional value comes in the form of streamlined security. It can be pricey to safeguard physical documents—locks and keys, security cameras, and other physical security measures can be expensive, and they are far from foolproof. Physical storage is also prone to losses, either through misfiling a document or losing it completely once it has been retrieved.
Digital document scanning, on the other hand, allows digital documents to be easily stored in an online database or on a compact disk (CD or DVD). This storage system is much easier and more cost-effective to keep secure, and it eliminates the problems of disorganization that can result from misfiling documents or merely archiving them en masse.
In summary, digital document scanning services adds value in the following ways:
• Prevents security breaches and compromised documents,
• No more lost, destroyed, or misfiled documents,
• Saves the time previously lost searching through physical filing systems,
• Decreases office clutter
• Ends the need for additional office space to accommodate file storage
As part of our digital document scanning and storage services, Armstrong Archives, LLC, provides document scanning on demand, full scale scanning projects, online access, and OCR. To learn more about these services, contact us today.
Posted By: Sherri Taylor – President/Managing Partner
Sherri Taylor is the Managing Partner and President of Armstrong Archives, one of the largest independent records and information management companies in the Dallas/Ft Worth area.