Throughout the Dallas region as well as other major cities across the United States, businesses are being affected by fraud. Whether you are a large corporation or a small independent company, fraud is a serious crime that can occur in several forms. Fraudulent activity may take place internally through employees, or can take reference to an outside individual that gains access to unauthorized information; otherwise known as information theft. It can include forgery, computer crime, and other “white-collar” crimes. If your Dallas organization experiences any of these situations, it could lead to devastating outcomes for everyone involved.
What measures can you take to reduce the risk of fraud in your Dallas Workplace?
There are 4 basic procedures you should have in place if you don’t already. Let’s take a look at these simple but effective ways your Dallas business can protect itself:
1. Employ an Anti-fraud Policy and Put it in Writing
Creating and maintaining a work environment based on honesty displays to your employees that you’re concerned with the security of your company and those that work for you. In general, it is suggested that any work policies are put in writing to effectively enforce them; the same goes with an anti-fraud policy. In doing so, you ensure that each employee understands the policy and the implications that come with failing to follow it.
2. Supply an Anonymous Way to Submit Tips/Reports
Be sure you have organized a method for employees to come forth with any suspicions or tips one may have in regards to a fraudulent act. It’s important that everyone is made well aware of this procedure and that they are encouraged to provide any tips or concerns. As a business owner in Dallas, for your security be sure to actively consider any information you’re given from your employees; it’s never a good idea to ignore it as it could lead to a serious matter otherwise.
3. Perform Background Checks
For the protection of your staff and Dallas business, it’s highly recommended that part of your hiring process includes background checks. This is particularly important for those that will be placed in “risky” roles, such as a financial position, or one that will need regular access to personal data.
4. Hire a Professional Document Shredding Service in Dallas
Place lockable shred bins or consoles throughout your office, next to every desk, or in a centralized, high-traffic location for convenient collection. This allows everyone to dispose of their confidential material in a manner that is entirely secure. These containers should remain locked and untouched until your document destruction specialist arrives to begin shredding. A regular document shredding program keeps your sensitive records safe from prying eyes, and gives you with peace of mind in knowing documents have been destroyed thoroughly.
When you hire with Armstrong Archives in Dallas, we will provide you with secure document management solutions that promote a secure and compliant work environment. Contact us for further details surrounding our on-site and off-site document shredding services.
Posted By: Sherri Taylor – President/Managing Partner
Sherri Taylor is the Managing Partner and President of Armstrong Archives, one of the largest independent records and information management companies in the Dallas/Ft Worth area.