The Sarbanes-Oxley Act (SOX) is a law passed in 2002 that sets forth standards for the recording and reporting of financial activities. A key part of that law involves record retention. Businesses must retain their records for set periods of time (and in some cases permanently, depending on the type of Learn more
If you work in the energy industry, it comes as no surprise that it’s one of the most heavily regulated. To comply with government regulations, an energy company might have tens of thousands of documents that need to be physically stored, scanned or destroyed. While it’s always important to keep digital backups, there are Learn more
The Health Insurance Portability and Accountability Act (HIPAA) created standards for the storage and disposal of protected health information (PHI). Healthcare providers and businesses must comply with the HIPAA not only to obey the law and protect confidential patient information, but also to costly fines and lawsuits. Here, we review guidelines to follow to Learn more
Many business owners find it difficult to decide which records to store and which to destroy or shred. Many hesitate to destroy documents out of regulatory compliance concerns. When this is the case, the result is a lot more files on hand than are actually needed. After months or years of this practice, companies Learn more
Every business owner will eventually confront the need to maintain a filing system to ensure his or her company operates effectively. The process of creating this filing system will be unique to each company but will likely involve an element of physical paper file storage and technology-enabled digital file storage. In order to maximize Learn more
Organizing and storing documents is not easy and it is common to encounter a number of obstacles throughout the process. Fortunately, many common errors can be avoided through careful planning. The following will discuss some of the most effective strategies that companies can implement to streamline their file storage processes. Pick the Best Boxes Learn more
The destruction of documents is an important element of the records management system of any business. In addition to reducing the sheer number of physical files that must be stored as well as the associated costs, routinely destroying documents reduces a company’s risk of liability from a privacy breach. When it comes to personal Learn more
Utility companies have a large burden when it comes to records management. These companies manage large volumes of sensitive data and must do so while maintaining compliance with numerous federal regulations. For example, the North American Reliability Corporation’s Critical Infrastructure Protection standards impose numerous requirements on utility companies in terms of both physical and Learn more
Is your office loaded with file cabinets and documents? Do you find yourself searching for hours before you find the document you’re looking for? Don’t feel alone. Many organizations struggle with file and document management. But on-site paper document storage consumes an inordinate amount of time, space, and other company resources. Making the switch Learn more
As a lawyer, you know how much paper your firm produces on a daily basis. You use paper to record important information, but you cannot dispose of this material in a haphazard manner. In fact, certain original documents must be kept for a minimum length of time per Texas Bar Association rules. But file Learn more
