A document retention policy (DRP), is a policy that informs the way your business maintains, retains, and discards documents. It outlines how long certain documents should be kept, how they should be protected, and the manner in which they should be destroyed once they are no longer needed. There are a number of reasons Learn more
If you work in the energy industry, it comes as no surprise that it’s one of the most heavily regulated. To comply with government regulations, an energy company might have tens of thousands of documents that need to be physically stored, scanned or destroyed. While it’s always important to keep digital backups, there are Learn more
When you’re looking for a company to safely destroy your company’s important documents, there’s a question that you should ask of each potential vendor: “Are you NAID certified?” The National Association of Information Destruction, or NAID, is a trade association that helps to enforce the highest standards in the document destruction industry. Whether or not a Learn more
If you handle consumer information in any way, you are subject to Fair and Accurate Credit Transactions Act of 2003 (FACTA). This act was created as an amendment to the Fair Credit Reporting Act (FCRA) to set forth provisions intended to protect consumers from identity theft. The amendment sets forth requirements for the safeguarding Learn more
The Sarbanes-Oxley Act (SOX) is a law passed in 2002 that sets forth standards for the recording and reporting of financial activities. A key part of that law involves record retention. Businesses must retain their records for set periods of time (and in some cases permanently, depending on the type of record) in order Learn more
Does your organization have a strong system in place to manage documents? Failing to properly manage sensitive documents can expose a business to unnecessary risk that can have serious and lasting negative consequences. If you’re wondering whether your records storage system is up to par, review the following common mistakes in document management to Learn more
Law firms run on documents. There is always a need to record or access important information, including case files, client data, emails, written communications, and so forth. Keeping this information confidential is absolutely vital to your success as a law firm—after all, you have a legal and ethical obligation to keep client data completely Learn more
The Health Insurance Portability and Accountability Act (HIPAA) created standards for the storage and disposal of protected health information (PHI). Healthcare providers and businesses must comply with the HIPAA not only to obey the law and protect confidential patient information, but also to costly fines and lawsuits. Here, we review guidelines to follow to Learn more
When your office is too cluttered, it can negatively impact your productivity. For many people, even seeing overflowing piles of paper, binders, and folders can trigger a stressful reaction and make it harder to focus and complete the task at hand. If you’re ready to get a head start on spring cleaning, then follow Learn more
You’ve teamed up with us at Armstrong Archives for a tailored document management strategy that suits your business needs. With our scanning services, your paper documents have been converted to digital files hassle-free. That’s great! But what do you do with the paper documents once they’ve been scanned? Our elite logistics and consulting team Learn more
