The Health Insurance Portability and Accountability Act (HIPAA) created standards for the storage and disposal of protected health information (PHI). Healthcare providers and businesses must comply with the HIPAA not only to obey the law and protect confidential patient information, but also to costly fines and lawsuits. Here, we review guidelines to follow to Learn more
Many business owners find it difficult to decide which records to store and which to destroy. Many hesitate to destroy documents out of regulatory compliance concerns. When this is the case, the result is a lot more files on hand than are actually needed. After months or years of this practice, companies end up with Learn more
Every business owner will eventually confront the need to maintain a filing system to ensure his or her company operates effectively. The process of creating this filing system will be unique to each company but will likely involve an element of physical paper file storage and technology-enabled digital file storage. In order to maximize access Learn more
Organizing and storing documents is not easy and it is common to encounter a number of obstacles throughout the process. Fortunately, many common errors can be avoided through careful planning. The following will discuss some of the most effective strategies that companies can implement to streamline their file storage processes. Pick the Best Boxes Possible Learn more
The destruction of documents is an important element of the records management system of any business. In addition to reducing the sheer number of physical files that must be stored as well as the associated costs, routinely destroying documents reduces a company’s risk of liability from a privacy breach. When it comes to personal records, Learn more
Utility companies have a large burden when it comes to records management. These companies manage large volumes of sensitive data and must do so while maintaining compliance with numerous federal regulations. For example, the North American Reliability Corporation’s Critical Infrastructure Protection standards impose numerous requirements on utility companies in terms of both physical and cyber Learn more
Is your office loaded with file cabinets and documents? Do you find yourself searching for hours before you find the document you’re looking for? Don’t feel alone. Many organizations struggle with file and document management. But on-site paper document storage consumes an inordinate amount of time, space, and other company resources. Making the switch to Learn more
As a lawyer, you know how much paper your firm produces on a daily basis. You use paper to record important information, but you cannot dispose of this material in a haphazard manner. In fact, certain original documents must be kept for a minimum length of time per Texas Bar Association rules. But file retention Learn more
If you’re in the business of sorting through piles of paper files, you may wonder how to distinguish between files you should keep, files you should scan, and files you should shred. Archival and records data are subject to rules that govern how you access and store this data, but these rules aren’t always clear Learn more
Secure destruction of sensitive personal, financial, and healthcare information is a must. In the day and age of sophisticated hackers and cybercriminals, one can never be too careful when discarding sensitive information. It’s not enough to rip up paper documents anymore – now that data has gone digital, it’s necessary to securely destroy sensitive information Learn more
