1. Frees up valuable office space
When you choose to use an offsite records facility to store your sensitive records, the space that was once used specifically for storage purposes, can now be used for more practical business necessities. Filing cabinets are bulky and often cause an office to appear unorganized and cluttered.
2. It is a Cost-effective solution
Moving your records to an offsite records storage facility, frees up man hours and financial resources. Searching for files can be significantly time consuming, and frustrating when a specific document appears to be missing; on the other hand, offsite records storage offers a practical business solution that allows for immediate and ongoing access to any file, at any time. You’ll find that the convenience of offsite record storage, will significantly outweigh the minor costs involved. Spend less time searching for files with offsite record storage.
3. Disaster Protection
One of the most valuable assets offsite records storage provides is the added protection and security for your vital records. Should your location of business experience a catastrophe such as a tornado, flood, or fire strike, your company documents are safe from damage. Regardless of how big or small your company is, every business should have a backup plan to prepare for the unexpected. Without a disaster recovery plan in place such loss could be devastating for a company; afterall documents are the lifeblood of your business!
4. Fast and convenient access
At any point, you may access and retrieve individual records whenever necessary. Offsite record storage gives you the flexibility to request a particular file over the phone, online, or in person, and receive them at your A well organised records management program optimises the records that your company maintains and decreases the time required to find the right information.
5. Protecting your business with added security
Every company has private documents that are critical to a business’s success; it simply makes sense to keep them locked away in an area that is safe from unauthorized access. Storing these records onsite can lead to problems associated with which employees should, and should not have access to them. It also protects them from the possibility of being lost or mistakenly tossed away.
Posted By: Sherri Taylor – President/Managing Partner
Sherri Taylor is the Managing Partner and President of Armstrong Archives, one of the largest independent records and information management companies in the Dallas/Ft Worth area.