We’re in the digital age, there’s no doubt about it. If your company is still relying exclusively on paper documents, it’s probably time to modernize. Digital recordkeeping and secure data storage can free you from the hassle of paper document management which will give you more time to better predict and fulfill your customer’s needs.
Armstrong Archives is here to guide you through the transition with our professional document scanning services. Of course, you may choose to do your own scanning and handle your own conversion to digital files, but this can be a significant endeavor, depending on the size of your company and how many files you must scan. Below, we consider the benefits of professional digital document conversion before diving into a DIY approach to company record digitization.
The Advantages of Digital Document Management
Companies who join the digital revolution have a leg up when it comes to staying relevant and competitive in the 21st century. Keeping business processes on paper can expose a company to risks such as lost or missing records, disorganization, wasted resources, poor productivity, lost information in natural disasters, and unsafe handling of personal customer information. This could lead to financial, operational, and reputational losses.
Scanning your paper documents and building a digital storage solution can mitigate these business risks. You can become more organized, efficient, and able to serve the needs of customers by digitizing your data – all without spending money on additional space or storage. Digital document scanning is an economical way to satisfy your clients and stay competitive. Get the most out of the process by trusting professionals with your file scanning service needs.
Comparing Professional Document Scanning and DIY
Personal document scanning can be a headache – and could potentially be a data disaster waiting to happen. Unless you have scanning technologies, data storage, security systems, and expendable labor at your disposal, DIY document scanning is probably not a good idea. It can be easy to make mistakes that compromise the integrity of your entire business, such as uploading sensitive customer data to an insecure database or failing to comply with industry recordkeeping regulations.
Don’t underestimate the importance of sound, efficient digitization at your establishment. Digital data disasters can harm your company’s reputation, put customer relationships at risk, lead to costly fines, and worse. You wouldn’t trust an amateur to handle your company’s most important data, would you? DIY document scanning can be just as risky for your business. And it can present a significant drain on time, money, and other resources your company might not be able to afford.
Why Opt for Professional Document Scanning Services
Choosing professional document scanning services over a DIY approach doesn’t just reduce the risk, it takes the burden of digitization off your shoulders. You won’t have to worry about allocating manpower to the task, protecting sensitive information, shredding documents afterward, or creating an organized and secure database. Your document-scanning service provider can accomplish all of these important tasks for you while you focus on other aspects of your business. Discover document scanning with Armstrong Archives for proven digitization solutions.
Making the switch to a digital platform is not just a trend; it’s a strategic move for forward-thinking businesses. Entrust your documents to the professional document scanning services at Armstrong Archives, where they’ll be transformed into a digital format that not only meets your current needs but also paves the way for future growth.
For those in Dallas, Fort Worth, Plano, or nearby areas considering the digital transition, sidestep the risks associated with DIY methods. Choose Armstrong Archives for premier file scanning service solutions, ensuring efficiency and your peace of mind.
Interested in learning more or ready to schedule a consultation? Contact us today to start your journey toward secure and streamlined document management.
Posted By: Sherri Taylor – President/Managing Partner
Sherri Taylor is the Managing Partner and President of Armstrong Archives, one of the largest independent records and information management companies in the Dallas/Ft Worth area.