Hire a Document Scanning Company or DIY?
The world has gone digital, and there’s no going back. If your company is still operating in the dark ages, it’s time to meet modern customers in the middle. You can better predict and fulfill customer needs with digital recordkeeping and secure data storage. Give your brand the gift of going digital with help from professional document scanners for the easiest, most pain-free transition. Here’s what you need to know before you try to DIY company record digitization.
Benefits of Going Digital
Companies must join the digital revolution if they wish to stay relevant and competitive in the 21st century. Keeping business processes on paper exposes a company to serious risks such as lost or missing records, disorganization, wasted resources, poor productivity, lost information in natural disasters, and unsafe handling of personal customer information. Your brand could suffer financial, operational, and reputational losses by failing to go digital.
Scanning your paper documents and building a digital storage solution can prevent all of these business risks. You can become more organized, efficient, and able to serve the needs of customers by digitizing your data – all without spending money on additional space or storage. Going digital is the most economical method to satisfy your clients and stay competitive. Get the most out of the process by trusting professionals with your document-scanning needs.
Professional Document Scanning vs. DIY
Do-it-yourself document scanning is a headache – and could be a data disaster waiting to happen. Unless you have scanning technologies, data storage, security systems, and expendable labor at your disposal, DIY document scanning isn’t a good idea. It can be easy to make mistakes that compromise the integrity of your entire business, such as uploading sensitive customer data to an insecure database or failing to comply with industry recordkeeping regulations.
Don’t underestimate the importance of sound, efficient digitization at your establishment. Digital data mistakes can mar the reputation of your company, jeopardize customer relationships, result in millions of dollars in fines and liabilities, and even make you close your doors for good. You wouldn’t trust an amateur to handle your company’s most important data, would you? DIYing document scanning is just as risky for your business. It can present a significant drain on time, money, and other resources your company might not be able to afford.
Professional document scanning, on the other hand, takes the burden of digitization off your shoulders. You won’t have to worry about allocating manpower to the task, protecting sensitive information, shredding documents afterward, or creating an organized and secure databank. Your document-scanning service provider can accomplish all of these important tasks for you while you focus on other aspects of your business. Discover document scanning with Armstrong Archives for proven digitization solutions.
Posted By: Sherri Taylor – President/Managing Partner
Sherri Taylor is the Managing Partner and President of Armstrong Archives, one of the largest independent records and information management companies in the Dallas/Ft Worth area.