4 Advantages to Moving Toward a Paperless Business Model
Many businesses are choosing to make the move toward paperless. In today’s digital society, much of your company’s work is probably already done on a computer. But if you’ve been in business for a while, you might have quite a few older files lying around — and by quite a few, we mean you might actually have thousands upon thousands of papers if you were to stop and count them. Fortunately, at Armstrong Archives we offer a complete corporate record management solution for your Texas business. Not sure if your organization is ready to go paperless? Here are some benefits that you might not have considered:
- Files no longer take up physical space in the office. Consider how many filing cabinets you have that are full of paper — accounts payable information, banking records, customer files — the list goes on and on.
- You no longer have to worry about losing a piece of paper. Have you ever had an important document mysteriously go missing? That can be the worst feeling, especially if you don’t have any other way to access that information. When your files are stored online or on your company’s server, the chance of losing that document vastly diminishes.
- Everyone can access the files. This is a hugely important factor since it allows multiple employees to access this information at once, even if they are not in the same building. Even if an employee is at a remote office or is working from home, they will be able to get the information they need quickly and easily, without having to flip through hundreds of papers in a metal filing cabinet.
- Looking up specific information is easier than ever. If you’re trying to find one particular piece of information that’s somewhere in a 200-page document, it can be tedious to look through the whole thing, and you might even miss what you’re looking for if pages get stuck together. Since we index your files for you, it becomes incredibly easy to find what you want — you can simply type in what it is you’re looking for and find it in an instant.
Armstrong Archives is ready to help your business start reducing all the paper that has been building up over the years. Once we’ve scanned everything, we offer secure destruction of your documents to ensure that no private information ends up in the wrong hands. Give us a call today and find out what we can do for you!
Posted By: Sherri Taylor – President/Managing Partner
Sherri Taylor is the Managing Partner and President of Armstrong Archives, one of the largest independent records and information management companies in the Dallas/Ft Worth area.