The Importance of Records Indexing in Document Storage
As a database grows bigger, it takes increasingly more time to find the right record. This is true for digital files as well as physical files stored with an off-site storage facility. Records indexing, the process of organizing business records, help to solve this problem so that finding individual records becomes quick and painless.
Records Indexing Saves Time, Money, and Frustration
The obvious advantage of using a record storage solution that uses records indexing is that finding files and documents is a lot faster and easier as mentioned earlier. However, this is not the only benefit of records indexing. There are also a few other benefits that include:
- Update Easier: Whenever new files or records are created, they can be easily added to the index. This makes it easy to keep your documents up-to-date at all times. This is true for both digital and non-digital documents.
- Maintain Uniqueness: Indexing is the best tool to maintain uniqueness of records in a database. Each time a new record is added, it is done in a way to make sure there are no duplicates. Having unique records dramatically improves search time.
- Easier Categorization: Records indexing makes it easier to group documents by categories. Grouping documents into two or more categories improves search time and makes life easier for everyone.
When you need to find a file or document that is store at Armstrong Archives, rest assured that you will be able to find it, thanks to our file indexing system.
Always look for a records management company that uses records indexing. Armstrong Archives offers records indexing and other helpful services as part of our records management services. Armstrong Archives proudly offers cost-effective document management solutions, professional off-site records storage solutions, and other high-quality customized services.
Posted By: Sherri Taylor – President/Managing Partner
Sherri Taylor is the Managing Partner and President of Armstrong Archives, one of the largest independent records and information management companies in the Dallas/Ft Worth area.