Legal Document and Records Storage Solutions
Secure and Compliant Legal Records Storage Solutions
Law firms process high quantities of paper, and many of those records need to be maintained for several years after they’re produced. For that reason, most firms end up with large archives that are difficult to store, access, and process.
Armstrong Archives assists law firms throughout the Dallas-Fort Worth area by providing highly effective legal records storage services.
Meet Record Retention Requirements with Legal Records Storage
Legal records often contain sensitive information, and law firms need to implement effective policies when it comes to managing all their paperwork. In some cases, specific timeframes are set forth by state laws, but more often than not, the guidelines are quite vague.
In addition to meeting legal guidelines, law firms also need to make sure they keep case-related documents on hand until the case closes (and some time after, in case there are grounds for appeal).
Because of these factors, law firms need to establish effective record retention policies. In many cases, that means having a plan for record storage. Armstrong Archives can play a key role in that plan.
How Legal Records Storage Helps Law Firms
Our storage facilities are specifically designed to keep paper documents safe and secure while still affording quick access when needed. Some of the advantages we provide include those described below.
Secure Long-Term Storage
Our storage facilities are built for security. Sensitive case summaries, client information, and communications are all kept secure, saving you the difficulty of protecting files in house.
Quick Access to Important Information
When you need a file for a case, we provide on-demand document scanning. Coupled with our indexing system, we can find, scan, and send the information you need when you request it.
Efficient Office Space Utilization
By using offsite legal records storage, you reduce your office space requirements, saving on overhead costs and allowing you to devote more resources toward helping your clients.
Numerous Additional Services
On top of legal records storage, we provide law firms with additional services, including:
- Efficient records management
- Document scanning on demand
- Online access
- Legal records scanning
- Viewing room
- Expedited document delivery
- File boxing
Each of these services can help your law firm better manage its paper documents, and they can even play a role in helping you move toward a completely paperless office.
Contact Us for Legal Records Storage Solutions
If your law firm needs legal records storage solutions, we’ll be happy to work with you to create an ironclad plan for looking after your paperwork. Contact Armstrong Archives to get started.
Armstrong Archive’s FAQs
Why do law firms need specialized legal records storage solutions?
Law firms manage high volumes of confidential and sensitive documents that must be stored securely and accessed efficiently over several years. Specialized legal records storage solutions, like those provided by Armstrong Archives, offer secure, long-term archival of sensitive case summaries, client information, and communications. These solutions accommodate the unique needs of law firms, ensuring that their large archives are managed in compliance with legal guidelines, protected from unauthorized access, and available when needed without cluttering the office space.
What are the typical record retention requirements for legal documents?
The typical record retention requirements for legal documents can vary based on state laws and the nature of the cases. While some states have specific timeframes, often the guidelines are vague. It’s essential for law firms to retain case-related documents until the case concludes and for a period after closure to account for appeals or other post-judgment actions. Armstrong Archives assists law firms in establishing effective record retention policies that comply with these legal guidelines.
How does Armstrong Archives ensure the security of sensitive legal documents?
Armstrong Archives ensures the security of sensitive legal documents by utilizing storage facilities designed with security as a top priority. These facilities safeguard important legal paperwork from potential threats while maintaining quick access for law firms when necessary. By incorporating robust security measures, Armstrong Archives provides law firms with the peace of mind that their files are protected, without the burden of managing this security in-house.
