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The Advantage of Professional Document Scanning

Every business owner will eventually confront the need to maintain a filing system to ensure his or her company operates effectively. The process of creating this filing system will be unique to each company but will likely involve an element of physical paper file storage and technology-enabled digital file storage. In order to maximize access Learn more

Common File Storage Mistakes

Organizing and storing documents is not easy and it is common to encounter a number of obstacles throughout the process. Fortunately, many common errors can be avoided through careful planning. The following will discuss some of the most effective strategies that companies can implement to streamline their file storage processes.  Pick the Best Boxes Possible Learn more

Commonly Overlooked Data That Should be Destroyed

The destruction of documents is an important element of the records management system of any business. In addition to reducing the sheer number of physical files that must be stored as well as the associated costs, routinely destroying documents reduces a company’s risk of liability from a privacy breach. When it comes to personal records, Learn more

Tips for Reducing Costs with Records Management

Although some business owners are not aware of it, virtually all businesses engage in some type of record management. Even if you send emails or save written letters, you are processing documents. While record management is a necessity across industries, it is not without its share of obstacles. One of the largest barriers to record Learn more

2019-03-26T16:52:03-06:00March 15th, 2019|Data Security, Document Storage|

Document Storage and Retention Guidelines for Large Businesses

Improperly stored documents can create a number of serious obstacles for any company. Proper records management, however, can be particularly challenging for large businesses that have a substantial amount of records. Unfortunately, some businesses regard document management as an afterthought. Consequently, things like data loss or deletion are known to occur. By following some key Learn more

2019-02-15T14:09:01-06:00February 28th, 2019|Data Security, Document Storage|

Records Storage Requirements for Utility Companies

Utility companies have a large burden when it comes to records management.  These companies manage large volumes of sensitive data and must do so while maintaining compliance with numerous federal regulations.  For example, the North American Reliability Corporation’s Critical Infrastructure Protection standards impose numerous requirements on utility companies in terms of both physical and cyber Learn more

Creating a Records Management System

Is your office loaded with file cabinets and documents? Do you find yourself searching for hours before you find the document you’re looking for?  Don’t feel alone. Many organizations struggle with file and document management. But on-site paper document storage consumes an inordinate amount of time, space, and other company resources.  Making the switch to Learn more

Offsite Document Storage for Texas Lawyers and Law Firms

As a lawyer, you know how much paper your firm produces on a daily basis. You use paper to record important information, but you cannot dispose of this material in a haphazard manner. In fact, certain original documents must be kept for a minimum length of time per Texas Bar Association rules. But file retention Learn more

Deciding Which Paper Files to Keep, Which to Scan, Which to Shred

If you’re in the business of sorting through piles of paper files, you may wonder how to distinguish between files you should keep, files you should scan, and files you should shred. Archival and records data are subject to rules that govern how you access and store this data, but these rules aren’t always clear Learn more

Protecting Your Company from Employee-Related Data Loss

A company’s data is extremely valuable. From client lists to sensitive financial records, employees handle this data during normal day-to-day operations. Employees can easily compromise this data unintentionally or with malicious motives.  To mitigate this risk, a company must implement procedures to prevent current or departing employees from mishandling data (whether deliberately or not) and Learn more

2018-12-07T12:39:25-06:00December 7th, 2018|Consulting and Logistics, Data Security|