Considering Offsite Records Storage? Ask the Right Questions

Is Offsite Storage for Your Business?

In today’s business world, the growth and rapid pace in which technology is changing makes the need for a secure, information management program in place more critical than ever.

When you take advantage of the services offered by an offsite records storage company, you will notice an improvement in business operations, employee productivity, and protection from the risks and stress that come with an audit—or worse, a natural disaster. Research shows that 70% of businesses would fail within three weeks if their records were lost, so opting for offsite records storage should be considered.

Before making the decision to go offsite however, it is still wise that the following questions be addressed first: is offsite storage for your business?

Is Offsite Storage Right for Your Business?

Before making the decision to go offsite, however, it is wise that the following questions be addressed first to determine if offsite storage is right for your business.

Why is your business contemplating offsite record storage?

You should have clear goals/reasons in place as to how such a service will benefit your company. Are you looking to free up valuable office space? Are you implementing this as part of your disaster recovery plan? Do you have sensitive information that needs to be kept secure and away from unauthorized personnel?

Answering these questions is critical as it will not only help you determine whether offsite storage is right for you, but also inform the types of services you choose.

What type of record storage does your business need?

You need to determine the types of files you will be storing. Are you planning to store documents, media tapes, hard drives or other electronic media? Do you require fire protection and climate control? Do you require ongoing access to files? Are you planning to store records for a minimal time frame or long term? Again, your answers to these questions can help you determine the best course forward.

Questions to Ask a Records Storage Provider:

Once you have decided that your business will be storing records off-site in a secure records facility, it’s crucial to do your research to ensure you choose the best records storage company for your requirements. After all, you are trusting in your off-site storage provider to protect your company’s confidential information.

Offsite Records Storage Services You Can Trust

At Armstrong Archives Record Storage in Carrollton, TX, you can expect your records to remain protected and secure at all times. Our trained professionals strive to maintain the highest possible quality and efficiency with everything we do. For more information on our document storage and management solutions, please contact us at 972.914.2618