5 Benefits of Switching to Digital Document Storage

You might feel safer with hard copies of your most important files in your hands rather than trusting technology, but is that really the best way to manage your archives? Tech experts say no. Going digital with your documents doesn’t only make sense from an organizational perspective – it’s also the number one way to Learn more

What is the 3-2-1 Rule for Data Backups?

It’s no secret that backing up your data is important, but how exactly does one do so with 100% confidence in its security? One tried-and-true method experts employ is the “3-2-1 rule.” In an ever-evolving Information Technology (IT) world, the 3-2-1 data backup method has remained a constant for its simplicity and high effectiveness. When Learn more

Protect Your Sensitive Information with Secure Destruction

Secure destruction of sensitive personal, financial, and healthcare information is a must. In the day and age of sophisticated hackers and cybercriminals, one can never be too careful when discarding sensitive information. It’s not enough to rip up paper documents anymore – now that data has gone digital, it’s necessary to securely destroy sensitive information Learn more

3 Common HIPAA Violations to Avoid

Every healthcare provider in the country must abide by strict Health Insurance Portability and Accountability Act (HIPAA) regulations. The Act became law in 1996, aiming to simplify healthcare, prevent fraud, and increase efficiency. The list of HIPAA regulations is long, with many opportunities for mistakes and violations. Learn the most common reasons for compliance breaches Learn more

5 Tips for Choosing a Document Scanning Vendor

Beginning a new project with an imaging vendor should be the start of a successful partnership. However, before diving straight in, there are several factors you may need to consider. After all, document scanning is an intensive task, so finding the right partner is essential. Below are five questions to guide your search: 1. Is Learn more

What Should our Company Do with Our Paper Files?

Companies across all industries are transferring paper files into electronic versions on the computer. It is a necessary process that makes file access and organization easier and more efficient. It also saves massive amounts of space. However, converting from paper into electronic is a time-consuming and tedious project. Armstrong Archives can help with a variety Learn more

Handling an Office Data Breach

Whether you have most of your data stored digitally or you maintain paper files, a data breach can always occur. As much as you might try to safeguard your information, it could still occur, and it’s important to know what will happen if it does. If you find that you’ve been hacked or if someone Learn more

Non-Profit Document Management Solutions

Nonprofit organizations handle numerous documents each day, and it’s important to manage them all in a way that supports both office efficiency as well as security. There are many cost-effective ways to do this, many of which are handled through third-party services such as Armstrong Archives. Records Storage When running a nonprofit, you need to Learn more

Human Resources Records Storage Saves Time, Money

Human resources departments handle sensitive information that’s subject to privacy laws and document retention regulations. Ensuring compliance with storage, retention, and destruction rules yet still being able access to important files can be a challenge for HR managers Improving document management processes and procedures saves time and money, with less time wasted keeping track of Learn more

Medical Records Retention Best Practices

Texas physicians must retain medical records in accordance with the requirements of Texas Medical Board Rule 165.1(b). This rule requires that physicians keep: Medical records for each patient for at least seven years from the most recent date of treatment. Medical records of patients who were younger than 18 at their most recent visit for Learn more

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