2011 – 4th Quarter Records Management | Document Management Newsletter

Perhaps no other area of records management is as important in overall program management, or as fraught with risk as records retention scheduling. This article will explore the essential elements of a records retention schedule and how this activity is
incorporated into overall records system design and program implementation…Read More

2011 – 3th Quarter Records Management | Document Management Newsletter

In the current environment of HIPAA, Gramm Leach Bliley and other privacy litigation, organizations that handle sensitive information must pay close attention to procedures for creating, using, storing and disposing of that information. Organizations are very
accustomed to thinking of information in terms of authorized access during its stages of creation and active use. Personnel records, payroll information or sensitive financial records of the organization are maintained in a more secure area. Likewise, computer
backup tapes or other emergency restoration media may be kept under lock and key. In both examples, access to the information is limited to those who are authorized to view of use the information. In addition, when archived information is moved offsite in order to
save money, only a limited number of persons can order information retrieved and delivered back to the organization. This limited group of individuals that can request is maintained on a “authorization list.” Other employees of the company are not permitted to request information until they are added to the list. When information progresses from its storage to its destruction phase, the same care and handling is required… Read More

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